Food Products Documentation – Help Center Beeping Fulfilment

In Spain, the marketing of food products (including supplements) is regulated by AESAN (Spanish Agency for Food Safety and Nutrition).

⚠️ Important notice:

Failure to meet the requirements entails significant risks for the seller, such as possible sanctions, immobilisation, product recalls, and/or temporary or permanent closure of the business.

SCOPE: FOOD PRODUCTS

What products are considered food? (If you sell any of these products, this article is very important for you).

AESAN defines food as any substance or product, processed, semi-processed or raw, intended to be ingested by humans. This includes:

Conventional foods: Drinks, snacks, canned goods, cereals, oils, sweets, etc.
Food supplements/supplementation: Vitamins, minerals, plants, amino acids, collagen, probiotics, etc., provided they are sold as dietary supplements.
Foods for specific groups: Infant formulas, foods for special medical purposes, diet substitutes, etc.
Enriched foods: Products with added vitamins, minerals or other substances.
Sports nutrition products or those intended for specific nutritional needs: Protein bars, shakes, powder preparations, isotonic drinks, etc. Depending on composition and presentation.
Infusions, teas and plants for consumption: If sold to be ingested as food or drink.
Chewing gum, sweets, sweeteners
Additives, flavours, food enzymes: Not always final food products but regulated for food safety.

If the product claims to prevent, treat or cure diseases, it may cease to be considered a food/supplement and instead fall under medicines, which have a much more demanding legal framework.

Beeping does not manage medicines.

REQUIRED DOCUMENTATION

To comply with current legislation, if you are going to market any of the mentioned products in Spain, it is essential that you have the following documentation:

Company established in Spain	Operator's RGSEAA number (Food Business Operator Register). Product labelling. In the case of supplements, proof or reference of communication/notification of market placement is also required.
Company established in another EU Member State	Details of the responsible operator in the EU. Equivalent evidence of food registration, if it exists. For supplements marketed in Spain: proof/reference of notification of market placement or documented confirmation of who assumes responsibility.
Food product imported from a third country (Non-EU)	Identification of the responsible importer in Spain/EU. Importer’s RGSEAA number or applicable registration. Available customs/commercial documentation. In the case of supplements, proof or reference of communication/notification of market placement is also required.

Beeping requests minimum documentation to identify the responsible operator, confirm the nature of the product, know storage conditions and ensure traceability. The legal responsibility for composition, labelling, classification and marketing lies with the client/product owner.

PRODUCT LABELLING AND REGULATORY COMPLIANCE

To ensure full compliance and legal marketing, labelling must meet the following key requirements:

Mandatory Information on Labelling

Batch number and expiry date
Name of the food or food supplement: The legal, usual or descriptive name that allows identification of the true nature of the product.
List of ingredients: All ingredients listed from highest to lowest weight. Additives and any substances causing allergies or intolerances must be clearly highlighted (e.g. in bold font).
Net quantity: Expressed in units of volume (ml, l) or weight (g, kg).
Storage conditions and usage instructions: Necessary instructions to ensure proper use and preservation of the product.
Company identification: Name, trade name or denomination and address of the food business operator.
Country of origin or place of provenance: Mandatory if omission could mislead or if regulated by specific sectoral rules.
Nutritional information: Mandatory table declaring energy value, fats (and saturated fats), carbohydrates (and sugars), proteins and salt.

General Compliance Regulations

Prohibition of misleading information: The label must not attribute preventive, curative or therapeutic properties for diseases. It is recommended to keep this especially in mind for marketing food supplements.
Language: Mandatory information must appear at least in Spanish.
Legibility: There is a mandatory minimum font size (the height of the 'x' must be ≥ 1.2 mm) to ensure that information is easily accessible to the consumer.

To ensure compliance with official regulations, it is advisable to consult the guidelines published by the Spanish Agency for Food Safety and Nutrition (AESAN).